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Terms & Conditions

Spirit of Adventure Travel, LLC – Terms & Conditions

1. General Information

Spirit of Adventure Travel, LLC (“the Agency,” “we,” “us,” or “our”) acts as an independent travel advisor and arranges travel services on behalf of clients (“you” or “the client”) with various suppliers, including airlines, cruise lines, hotels, tour operators, and other travel service providers (“Suppliers”).
All bookings made through the Agency are subject to these Terms & Conditions, as well as the terms and conditions of each Supplier. By booking travel through us, you acknowledge that you have read, understood, and agreed to these Terms & Conditions.

2. Role of the Agency

Spirit of Adventure Travel, LLC does not own, operate, or control any of the Suppliers providing travel services. We act solely as an intermediary between you and the Suppliers. Each Supplier is responsible for the performance of their own travel services, including changes, delays, cancellations, or other issues.

3. Booking & Payment
  • A deposit may be required at the time of booking to secure your reservation. The amount and due date of any remaining balance will be provided at the time of booking.
  • Full payment is required by the final payment date stated on your invoice. Failure to pay on time may result in automatic cancellation of your reservation, subject to cancellation fees.
  • All payments must be made in U.S. dollars unless otherwise stated.
4. Cancellations, Changes & Refunds
  • Cancellation and change policies vary by Supplier. We will provide details of each Supplier’s terms at the time of booking.
  • Agency fees may apply for cancellations or changes, in addition to any Supplier penalties. Please see below for fee structure by cancellation date and destination.
  • Refunds, if applicable, will be processed according to Supplier policies. Some bookings may be non-refundable.
  • The Agency is not responsible for any losses due to Supplier default, schedule changes, or other circumstances beyond our control.
5. Travel Documents

You are responsible for ensuring that all required travel documents are valid and up to date, including passports, visas, and any other entry or health requirements. The Agency is not responsible for denied boarding or entry due to incomplete or invalid documentation.

6. Travel Insurance

We strongly recommend that all clients purchase comprehensive travel insurance to protect against unforeseen circumstances such as trip cancellation, interruption, medical emergencies, or lost luggage. The decision to purchase travel insurance is solely your responsibility.

7. Health & Safety

You are responsible for determining your fitness for travel and for complying with all health and safety requirements of your destination, including vaccinations, testing, or quarantine measures. The Agency is not liable for any health-related issues that arise before, during, or after travel.

8. Responsibility & Liability

Spirit of Adventure Travel, LLC is not liable for:

  • Any personal injury, loss, damage, accident, delay, or irregularity caused by any Supplier or third party.
  • Acts of nature, weather, strikes, government restrictions, or other conditions beyond our control.
  • Any additional expenses incurred as a result of such events.

Your sole recourse for any claims shall be against the Supplier providing the travel service.

9. Client Conduct

You are expected to behave respectfully and follow the rules of Suppliers, destinations, and accommodations. The Agency reserves the right to refuse service to any client engaging in inappropriate, unsafe, or illegal behavior.

10. Pricing & Availability

All prices are subject to change until deposits are received and confirmed by Suppliers. Availability is not guaranteed until confirmed in writing. Currency fluctuations, tax changes, or Supplier rate adjustments may affect the final price.

11. Limitation of Liability

To the maximum extent permitted by law, the Agency’s liability for any claim arising from these services shall be limited to the amount of commission earned by Spirit of Adventure Travel, LLC for the specific booking.

12. Governing Law

These Terms & Conditions shall be governed by and interpreted in accordance with the laws of the State of Kansas, without regard to conflict of law principles.

13. Acceptance of Terms

By providing payment for travel arrangements, you acknowledge that you have read, understood, and agree to these Terms & Conditions.

Cancellation policy and fee structure

Furthermore, Spirit of Adventure Travel, LLC may impose a cancellation fee for planning work completed prior to the requested cancellation. This will be billed directly from Spirit of Adventure Travel, not taken from funds previously paid directly to the supplier when booking the vacation.

Fee Structures:

Walt Disney World vacation packages or ticket-only bookings:
  • For cancellations made 61 days or more prior to guest arrival, a cancellation fee of $200.00 per package will be charged.
  • For cancellations made 60-30 days prior to guest arrival, a cancellation fee of $300.00 per package will be charged.
  • For cancellations made 2 days to 29 days prior to guest arrival, a cancellation fee of $400.00 per package will be charged.
  • For cancellations made 1 day or less prior to guest arrival or for no-shows, a cancellation fee of $500.00 per package will be charged.

– Planning Fee:

  • For ticket-only purchases, a $50/person per day planning fee will be assessed in a separate transaction from the Walt Disney Travel Company purchase price. This will be invoiced directly to the client after the pre-travel itinerary has been delivered by Spirit of Adventure Travel, LLC.
Disneyland Resort vacation packages or ticket-only bookings:
  • For cancellations made 61 days or more prior to guest arrival, a cancellation fee of $200.00 per package will be charged
  • For cancellations made 60-30 days prior to guest arrival, a cancellation fee of $300.00 per package will be charged.
  • For cancellations made 3 days to 29 days prior to guest arrival, a cancellation fee of $400.00 per package will be charged.
  • For cancellations made 2 day or less prior to guest arrival or for no-shows, a cancellation fee of $500.00 per package will be charged.

– Planning Fee:

  • For ticket-only purchases, a $50/person per day planning fee will be assessed in a separate transaction from the Walt Disney Travel Company purchase price. This will be invoiced directly to the client after the pre-travel itinerary has been delivered by Spirit of Adventure Travel, LLC.
Universal Studios vacation packages:
  • For package cancellations made 61 days or more prior to guest arrival, a cancellation fee of $100.00 per package will be charged.
  • For package cancellations made 60-30 days prior to guest arrival, a cancellation fee of $200.00 per package will be charged.
  • For package cancellations made 2 days to 29 days prior to guest arrival, a cancellation fee of $300.00 per package will be charged.
  • For package cancellations made 1 day or less prior to guest arrival or for no-shows, a cancellation fee of $400.00 per package will be charged.
  • For ticket-only cancellations, a $50/person per day fee will be assessed in a separate transaction from the Universal Studios purchase price.
For Cruise packages:
  • For cancellations made 120 days or more prior to guest arrival, a cancellation fee of $300.00 per package will be charged.
  • For cancellations made 119 days to 45 days prior to guest arrival, a cancellation fee of $400.00 per package will be charged.
  • For cancellations made 44 days to 3 days prior to guest arrival, a cancellation fee of $500.00 per package will be charged.
  • For cancellations made 2 days or less prior to guest arrival or for no-shows, a cancellation fee of $750.00 per package will be charged.
Adventures by Disney:
  • For cancellations made 90 days or more prior to guest arrival, a cancellation fee of $300.00 per package will be charged.
  • For cancellations made 2 days to 45 days prior to guest arrival, a cancellation fee of $400.00 per package will be charged.
  • For cancellations made 1 day or less prior to guest arrival or for no-shows, a cancellation fee of $500.00 per package will be charged.
All Inclusive Resorts:
  • For cancellations made 120 days or more prior to guest arrival, a cancellation fee of $200.00 per package will be charged.
  • For cancellations made 119-45 days prior to guest arrival, a cancellation fee of $300.00 per package will be charged.
  • For cancellations made 2 days to 44 days prior to guest arrival, a cancellation fee of $400.00 per package will be charged.
  • For cancellations made 1 day or less prior to guest arrival or for no-shows, a cancellation fee of $500.00 per package will be charged.

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